Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Thursday, September 5, 2019 10:00 a.m.
Council Chambers - City Hall
823 Rosenberg Avenue, Galveston, TX 77550

BOARD OF TRUSTEES
 Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell, Jr.
Trustee Todd P. Sullivan
Trustee/Ex Officio Craig Brown
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

Regular Monthly Meeting

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

A.4.

COMMENTS FROM THE PUBLIC

All wishing to address the Board of Trustees of the Galveston Wharves must sign in with the Secretary of the Board and comments limited to 3 minutes.
B.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

Documents:
  1. Minutes Reg. Monthly 7-23-19.pdf
C.

BUSINESS ITEMS

C.1.

Consider and Approve Consent Agenda

  • Consider Board and Staff Expense Reports (D-1.a)
  • Consider Financial Statements for the Month Ending (D-1.b)
  • Accept Port Investments Report (D-1.c)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balance (D.1.d)
  • Accept Cash Flow Projections (D-1.e)
  • Accept Monthly Delinquent Accounts Receivable Analysis (D-1. f)
  • Consider Trade Development (D-1.g)
  • Consider Trade Development (D.1.h)
Documents:
  1. D.1.a..pdf
  2. D.1.b.pdf
  3. D.1.c.pdf
  4. D.1.d.pdf
  5. D.1.e.pdf
  6. D.1.f.pdf
  7. D.1.g.pdf
  8. D.1.h.pdf
C.2.

Consider and Approve Response Letter on Report Prepared by City of Galveston Auditor's Office

C.3.

Consider and Approve New List of Policies, Severe Weather, Political Activities, Ethics, and Public Information Request

Documents:
  1. C.3.pdf
C.4.

Consider and Approve Consulting Contract for Actuarial Services

Documents:
  1. C.4.pdf
C.5.

Consider and Approve Mutual Aid Agreement Between the City of Galveston and the Board of Trustees of the Galveston Wharves

Documents:
  1. C.5.pdf
C.6.

Consider and Approve Relocating the Regular Monthly Board Meetings from City Hall to the Port of Galveston Offices and Report on Cost Associated with the Move

Documents:
  1. C.6.pdf
C.7.

Consider and Approve Capital Asset Policy, Debt Management Policy, Cash Management Policy and Maintaining An Effective Accounting System Policy of the Board of Trustees of the Galveston Wharves

Documents:
  1. C.7.pdf
C.8.

Consider and Approve Acceptance of Depository Contract Bid

Documents:
  1. C.8.pdf
C.9.

Consider and Approve Acceptance of the 2019 Port Security Grant Award

Documents:
  1. C.9.pdf
C.10.

Consider and Approve Contract for Pier 19 Finger Pier Repairs between the Board of Trustees of the Galveston Wharves and Texas Gulf Construction Co., Inc. for an amount not to exceed $274,475.00 and a total project budget not to exceed $300,000.00 which includes additional repair work to be performed by the Galveston Wharves’ Construction and Maintenance Department

Documents:
  1. C.10.pdf
C.11.

Consider and Approve Changing the Date of the October 22, 2019 Workshop and Regular Monthly Meeting to October 29, 2019

Documents:
  1. C.11.pdf
D.

COMMENTS FROM THE BOARD OF TRUSTEES

E.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.


4:00 p.m. Thursday, August 29, 2019


______________________________________
Rodger Rees, Port Director/CEO
NOTE:

Members of the City Council may be attending and participating in discussion.

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.